Data Protection

Data Protection

The Federal Ministry of Education and Research (BMBF) takes the protection of your personal data very seriously which is why personal data is only processed by us as necessary. What data is needed and processed for what purpose and on what basis depends on the type of service that you require or on what task we need it for.

The term ‘personal data’ is used here to refer to any information relating to an identified or identifiable natural person. An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data or an online identifier.

This statement on data protection provides you with detailed information on what data is collected for what purpose and on what basis, how you can contact the ‘data controller’ (the responsible entity) and the Data Protection Officer and what rights you have concerning the processing of personal data.

1. Data Controller and Data Protection Officer

The entity which has responsibility for the processing of personal data (the ‘controller’) is the

Federal Ministry of Education and Research (BMBF)
53170 Bonn, Germany
Phone: +49 (0)228 9957-0
Fax: +49 (0)228 99578-3601
E-mail: bmbf[at]bmbf.bund.de
DE-Mail: poststelle[at]bmbf-bund.de-mail.de

If you have specific questions concerning the protection of your data please contact the BMBF’s official Data Protection Officer:

Federal Ministry of Education and Research (BMBF)
Datenschutzbeauftragte/r
53170 Bonn, Germany
Phone: +49 (0)228 9957-2539
Fax: +49 (0)228 9957-8-2539
E-mail: datenschutz[at]bmbf.bund.de

This statement on data protection provides you with an overview of how the Federal Ministry of Education and Research (BMBF) ensures the protection of your data and what types of data are collected and for what purpose and on what basis.

The following service providers are responsible for the implementation of www.oceandecade-conference.com and process personal data on behalf of the BMBF.

informedia GmbH
Hessbruehlstr. 49
70565 Stuttgart, Germany
Telephone: +49 (0)711 7871 860
Fax: +49 (0)711 7871 870

familie redlich AG
Gustav-Meyer-Allee 25
13355 Berlin, Germany
Telephone: +49 (0)30 8187 770
Fax: +49 (0)30 818 777 125

2. Processing of data resulting from your visit to this website

Whenever a website is visited, certain data is collected and exchanged which is needed to provide the necessary service, namely:

  • IP address
  • your browser type and version
  • the operating system used
  • the web page accessed
  • the page previously visited (referrer URL)
  • the time of server request

Click [here] to see what data your internet browser communicates to our server.

After your visit to the website, this data is stored in log files on an external server at our service providers “bringe Informationstechnik GmbH” and “informedia GmbH”.

In accordance with Article 6 (1) (c) and (e) of the EU General Data Protection Regulation (GDPR) in conjunction with Section 5 of the Act on the Federal Office for Information Security (BSI-Gesetz), we are also required to store data past the time of your visit in order to protect the internet infrastructure against attacks and to recognize, contain or remedy disruptions to or problems with federal/BMBF communications technology. This data is analysed and, in case of attacks on the communications technology, needed to initiate legal and criminal proceedings.

Data logged during access to the BMBF’s website is only disclosed to third parties in so far as we are legally obliged to do so or if disclosure is required for criminal or other prosecution in the case of attacks on federal communications technology. Data will not be disclosed to others in any other cases. The BMBF does not merge this data with other data sources.

Information on how to contact us:  office@oceandecade-conference.com

The request you submitted via the email address office@oceandecade-conference.com will be processed by an employee of familie redlich AG (Gustav-Meyer-Allee 25, 13355 Berlin) – a service provider contracted by the BMBF. familie redlich AG will only store your data to process your request and will do so in accordance with the relevant legal and contractual requirements. If your request cannot be processed by an employee of familie redlich AG, it will be forwarded to the BMBF.

BMBF employees will only process the forwarded data within the context of handling your request. If your data is forwarded to the BMBF, it will be stored in accordance with the time limits for retaining records stipulated in the Registry Directive, which supplements the Joint Rules of Procedure of the Federal Ministries (GGO).

If your request concerns an issue that pertains to or can only be answered by a BMBF service provider, your data will be forwarded to the responsible service provider. The employees of the responsible service provider will only process the data within the context of handling your request. The service provider will only store your data to process your request and will do so in accordance with the relevant legal and contractual requirements.

a) Web analytics

The BMBF, together with its service providers contracted for support and development, “bringe Informationstechnik GmbH” and “informedia GmbH”, analyse user information for statistical purposes on the basis of Article 6 (1) (e) of the GDPR in conjunction with Section 3 of the Federal Data Protection Act (Bundesdatenschutzgesetz, BDSG) as part of its public relations work and for the purpose of providing information on tasks within the BMBF’s remit as needed.

It does so using the Matomo web analytics service.

The software uses permanent cookies to recognize visitors returning even after longer periods of time. This type of information is stored as a text file on the hard drive of the user’s computer. The cookie is valid for 13 months after which it deletes itself.

The software also uses session cookies. Session cookies are small information units that are stored by the provider of a website in the active memory of the visiting user’s computer. A randomly generated, unique ID number, a so-called session ID, is stored in a session cookie. A cookie also contains information on its origin and the maximum period of time it is to be stored on a computer. These cookies cannot store any further types of data. Their purpose is to distinguish between the number of clicks and unique visitors to our site.  This means that the session cookie identifies you as the same unique visitor regardless of the number of your clicks. If your session cookies are deactivated, every single click on the site will list you as a new visitor. The session cookies used by the BMBF are deleted as soon as you end a session.

The following data is stored when individual pages of our website are accessed:

  • two bytes of the IP address of the user’s retrieving system (anonymous)
  • the web page accessed
  • the website from which the user reached the accessed web page (referrer)
  • the sub-pages loaded via the accessed web page
  • the length of time spent on the web page
  • how often the page has been accessed

The software is configured so that IP addresses are stored incomplete with 2 bytes concealed (e.g. 192.168.xxx.xxx). This makes it impossible for the shortened IP address to be linked to the retrieving computer, meaning that you remain anonymous as the user.
The relevant software runs only on the web servers of our service providers “bringe Informationstechnik GmbH” and “informedia GmbH” on behalf of the BMBF. These are the only servers where user information is stored. No data is disclosed to third parties.

If you do not wish to have your session data stored and analysed, you can click on the box below to withdraw your consent at any time.

In this case, a so-called “opt-out cookie” will be placed on your browser which will prevent Matomo from collecting any session data.

Opt-out
You may choose not to have a unique web analytics cookie identification number assigned to your computer to avoid the aggregation and analysis of data collected on this website. To make that choice, please click below to receive an opt-out cookie.

Note: If you delete the cookies on your computer, you will also delete your opt-out cookie. In that case you will have to set a new one.

b) Session cookies

The BMBF uses so-called session cookies so that you can order brochures and your order can be added to a virtual shopping basket. Such cookies are used on the basis of Article 6 (1) (e) GDPR in conjunction with Section 3 of the Federal Data Protection Act (BDSG) as part of the BMBF’s public relations work for the purpose of providing information on its assigned tasks as needed.

Session cookies are small information units that are stored by the provider of a website in the active memory of the visiting user’s computer. A randomly generated, unique ID number, a so-called session ID, is stored in a session cookie. A cookie also contains information on its origin and the maximum period of time it is to be stored on a computer. These cookies cannot store any further types of data. The session ID is used to compile your orders in the shopping basket.

The session cookies used by the BMBF are deleted as soon as you end a session. Your shopping basket is automatically emptied if you close the browser window or load a different page. You will have to select the contents of your shopping basket again if you end a session before completing your order.

Handling cookies

You can control the use of cookies with all internet browsers. Most browsers are set up to accept all cookies without asking the user for permission. However, by changing the settings in your browser you can deactivate or restrict the use of cookies. Cookies that have already been stored can be deleted at any time. This can also be done automatically.

Please set your browser to accept session cookies if you would like to make full use of the BMBF’s shopping basket feature.

If you refuse all cookies:

  • you cannot add various different publications to your shopping basket and
  • you can only order one brochure at a time.

Reviewing your data

You can view the data that has been automatically transmitted by your browser to our server by clicking [here].

Any internet browser can be set up to notify you if cookies are set and to display their contents. Detailed information is available on the websites of the Federal Commissioner for Data Protection and Freedom of Information and the Federal Office for Information Security.

3. Gathering of personal data when you contact us

Various personal data is collected and processed depending on the method used to contact us.

a) Means of contact, legal basis and purpose of processing

Contacting us via the online contact form

If you use the online contact form for communicating with us, you will be required to give your surname and first name and also your e-mail address. Without this data we will be unable to respond to any message communicated via the contact form. Providing a postal address is optional and enables us to respond by post, if requested.

Please note that the data and content transmitted via the online contact form (which may also include personal data communicated by you) will be processed on the basis of your consent in compliance with Article 6 (1) (a) GDPR

You may withdraw this consent at any time. The lawfulness of processing your personal data on the basis of the consent provided by you remains valid until your withdrawal of consent has been received.

Contact via e-mail

You can contact the organization office via the following central e-mail address: office@oceandecade-conference.com.

If you use one of the e-mail address given above, the data communicated by you (e.g. surname, first name, address) or at least your e-mail address and the information contained in the e-mail (any personal data communicated by you) will be stored for the purpose of contacting you and responding to your enquiry.

Please note that the data will be processed in compliance with Article 6 (1) (e) of the General Data Protection Regulation (GDPR) in conjunction with Section 3 of the Federal Data Protection Act (BDSG) for the purpose of fulfilling the BMBF’s tasks. In order to respond to your message, it is necessary to process the personal data you provide.

Enquiries sent to us via the online contact form are dealt with by the staff of the BMBF’s service provider contracted for this purpose, “Telemark Rostock - Kommunikations- und Marketinggesellschaft mbH”.

4. Processing personal data in the context of providing information

How personal data is processed depends on the form in which information is provided: in our newsletters, printed publications or informational visits to the BMBF.

a) Data used for subscriptions and submissions of contribution proposals

Your e-mail address and selected newsletter list(s) are stored on the servers of our service providers contracted for support and development, “bringe Informationstechnik GmbH” and “informedia GmbH”, when you sign up to be on a mailing list for one of the BMBF’s newsletters or when you submit a contribution proposal.

The data provided will be processed based on your consent in accordance with Article 6 (1) (a) of the General Data Protection Regulation (GDPR). By submitting your data, you consent to the processing of your personal data for the purposes specified in this statement. Your data will be gathered and stored for all communications prior, during and after the High-Level Launch and the Ocean Decade Laboratories. Any data collected from you will be deleted no later than 31 July 2022 (end of the First International Ocean Decade Conference). You can withdraw this consent at any time by unsubscribing from the newsletter(s) sending an e-mail to the organization office: office@oceandecade-conference.com. The lawfulness of processing your personal data based on the consent provided by you remains valid until your withdrawal of consent has been received.

The data of your subscription is used to send the newsletters and for statistical evaluations to analyse system performance. The data of your proposal submission will be evaluated. For this purpose, your data may be transferred to third parties working on behalf of the BMBF and/or IOC-UNESCO. The size of the mailing list and the capacity utilization of the technology employed are used for the statistical evaluation of system performance. Where individual problems arise involving delivery of the newsletter, your data will be used by our service providers “bringe Informationstechnik GmbH” and “informedia GmbH” solely for the purpose of solving the problem concerned. We neither pass on your data to third parties nor use it for any other purposes of our own.

Your data will be stored on the servers of our service providers contracted for support and development, “bringe Informationstechnik GmbH” and “informedia GmbH”, and an automatic message to the e-mail address provided by you will be generated.

Cancelling / access to your data of subscription / submission

If you no longer want your data to be stored for this purpose and thus no longer wish to subscribe to our newsletter, you can unsubscribe at any time, and the data you provided will be deleted. Please send an e-mail to the organization office to unsubscribe or to review/change the data stored for you: office@oceandecade-conference.com. To do so, you will need the e-mail address you provided when subscribing to the newsletter.

5. Your rights

You have the following rights vis-à-vis the data controller concerning your personal data:

  • right of access (Article 15 GDPR)
  • right to rectification (Article 16 GDPR)
  • right to erasure (Article 17 GDPR)
  • right to restriction of processing (Article 18 GDPR)
  • right to object to collection, processing and/or use (Article 21 GDPR)
  • right to data portability (Article 20 GDPR)
  • If the personal data is processed on the basis of your consent (in accordance with Article 6 [1][a] GDPR), you can withdraw your consent at any time for the purpose in question. The lawfulness of processing your personal data on the basis of the consent provided by you remains valid until your withdrawal of consent has been received.

You may exercise the aforementioned rights by sending an e-mail to bmbf@bmbf.bund.de or poststelle@bmbf-bund.de-mail.de.

You also have the right to submit a complaint to the supervisory authority under data protection law (Federal Commissioner for Data Protection and Freedom of Information, BfDI).

Questions and complaints may also be addressed to the BMBF’s Data Protection Officer datenschutz[at]bmbf.bund.de.

6. Imprint, Privacy Policy and Terms of Use on the Event Platform

Imprint

Publisher

Federal Ministry of Education and Research (BMBF)
Department of Marine, Coastal and Polar Research
D-53170 Bonn
Phone: +49 (0)228 9957-0
Fax: +49 (0)228 99578-3601
E-mail: bmbf@bmbf.bund.de
VAT ID No. of the BMBF: DE169838195

Legal notice:

The links on these pages to content on third-party Internet sites ("third-party content") were created by the Federal Ministry of Education and Research (BMBF) to the best of its knowledge and with the greatest possible care and merely provide access to "third-party content". Particular attention has been paid to the trustworthiness of third party providers and the legality of the "external content".

However, since the content of Internet pages is dynamic and can change at any time, it is not always possible to check all the content to which a link has been created on a case-by-case basis. The BMBF has no influence on "external content" of linked third-party websites and cannot accept any liability for it. The respective provider or operator of the pages is solely responsible for the content of the linked pages. The BMBF therefore expressly does not adopt "third-party content" as its own. Any damage resulting from the use or non-use of "third-party content" is the sole responsibility of the respective provider of the linked site. If we become aware of any infringements of the law, we will remove such links immediately.

Editorial office

family redlich AG
Agency for brands and communication
Gustav-Meyer-Alle 25
13355 Berlin
e-mail: kontakt@familie-redlich.de
family-redlich.de

Realization

family redlich AG
Agency for brands and communication
Gustav-Meyer-Alle 25
13355 Berlin
e-mail: kontakt@familie-redlich.de
family-redlich.de
VAT ID No.: DE 813332983

Copyright for all contents, unless otherwise noted:

Federal Ministry of Education and Research (BMBF)
Department of Cultural Education; Democracy Building
Chapel-Ufer 1
D-10117 Berlin

Data protection

Privacy Policy

In the following, you will find information on the processing of your personal data for the digital Ocean Decade Laboratories in the context of the First International Conference of the BMBF on July 7 and 8, 2021.

The protection of your personal data is of particular concern to the Federal Ministry of Education and Research (BMBF). Therefore, personal data will only be processed by us to the extent necessary. Which data is required and processed for which purpose and on which basis depends largely on the type of service you are using or depends on the task for which we need it.

Personal data is any information relating to an identified or identifiable natural person. An identifiable natural person is one who can be identified directly or indirectly - in particular by means of an association with an identifier such as a name, an identification number, location data, an online identifier.

For more information on what data is collected, for what purpose and on what basis, how to contact the controller and the data protection officer(s) and what rights you have in relation to the processing of personal data, please refer to this privacy statement.

A. Who is responsible for data processing and who is the data protection officer?

The responsible party for the processing of personal data is the

Federal Ministry of Education and Research
D-53170 Bonn
Phone: +49 (0)228 9957-0
fax: +49 (0)228 99578-3601
electronic mail: bmbf[at]bmbf.bund.de
DE-Mail: post office[at]bmbf-bund.de-mail.de

If you have specific questions about the protection of your data, please contact the BMBF's data protection officer:

Federal Ministry of Education and Research
"Data Protection Officer
D-53170 Bonn
Phone: +49 (0)228/9957-3369
Fax: +49 (0)228/9957-8-3369
Electronic mail: datenschutz[at]bmbf.bund.de

On behalf of the BMBF, Project Management Jülich (PtJ) is responsible for the organization and implementation of the digital Ocean Decade Laboratories within the framework of the First International Conference of the BMBF, for which personal data are processed.

In the context of the organization and implementation of this event, the PtJ- on behalf of the BMBF- works together with the BMBF's framework contract partner for events and communication, "familie redlich AG", the "KOMPAKTMEDIEN Agentur für Kommunikation GmbH" and the contract partner for the registration and event website, "Scoocs OÜ".

Cookies

By accessing the Events Platform, you consent to the use of cookies. Most interactive websites use cookies so that we can retrieve the user's data each time they visit. Cookies are used by our website to enable the functionality of certain areas and to make it easier for visitors to our website. Only technically necessary cookies are set when visiting the event website.

B. General information on data processing through the use of the registration and event website

Every time you visit a website, data is collected and exchanged that is necessary for the provision of the offer. These are:

- IP address

- Date and time of the request

- Time zone difference to Greenwich Mean Time (GMT)

- Content of the request (specific page)

- access status/http status code

- amount of data transferred in each case

- Website from which the request comes

- browser;

- operating system and its interface

- language and version of the browser software.

This data is stored in log files beyond the time of the visit on a server of "Amazon Web Services".

On the basis of Article 6 (1) c and e of the EU General Data Protection Regulation (DSGVO) in conjunction with Section 5 of the BSI Act, we are obliged to store the data - to protect against attacks on the Internet infrastructure and to detect, limit or eliminate faults or errors in the communication technology of the Federal Government/BMBF - beyond the time of your visit. This data is analyzed and, in the event of attacks on communications technology, is required for the initiation of legal and criminal prosecution.

Without registering on the separate event website, you can watch a livestream of all program content on UNESCO's YouTube channel.

Full use of all event features, such as the ability to network or use the chat and networking features, as well as online exhibitions and access to Satellite Activities information, is only possible after registration on the event website.

This statement describes how and for what purpose your data is collected and used for this purpose and what choices you have in connection with personal data.

C. Registered use of the event website

We collect and process your personal data in order to offer you access to services of the event website for sharing and networking. Personal data is only collected from registered users.

1. User account and consent for registered use of the livestream

To log in to the event website, you need a user account. If you already have a user account, you can log in with your access data. If you do not have a user account yet, you can create one by registering. The following data is required for registration on the event website: e-mail address and a password of your choice. In addition, the first and last name is required for registration.

Personal data of registered users will be stored on the server side at "Scoocs OÜ". In the course of participant administration and the granting of group rights, the BMBF and the PtJ as well as the BMBF's framework contract partner for communication "familie redlich AG" and "KOMPAKTMEDIEN Agentur für Kommunikation GmbH" have access to the personal data. Certain personal data may be displayed to other users (e.g. as part of a list of participants in the group chat or at networking tables). In the context of the event website of the service provider "Scoocs OÜ", the display of personal data for other users is determined by you as a user before the first use in the privacy settings (e.g. release for publication of data on the list of participants) or by voluntary addition/entry (e.g. profile picture, contact data).

The data collected will only be used for the services used within the event website. It will not be passed on to third parties, except for those mentioned above and, if necessary, for legal or criminal prosecution.

By registering, you consent to participate online in the Ocean Decade Laboratories via livestream. For this purpose you agree

- to the processing of your personal data (specifically: last name, e-mail address, IP address and browser information as well as all voluntary information) collected by "Scoocs OÜ" on behalf of the German Federal Ministry of Education and Research (BMBF) and

- to the technical service provider "Scoocs OÜ" for the provision and use of the livestream.

The first and last names, email addresses, as well as all voluntary information (see also profile settings) will be available in the backend from registration until the event is shut down in the tool. In the frontend (event page, on which the participant will move from 6.7.21) it is up to the participant whether he/she appears visible or invisible to others.

We would like to point out that the processing of the data is based on your consent according to Art. 6 (1) lit a) DSGVO. You can revoke your consent at any time by sending an email to office@oceandecade-conference.com or deleting the user profile. The lawfulness of the processing based on your consent given remains unaffected until receipt of your revocation.

In this context, it is worth mentioning that the Ocean Decade Laboratories Core Events will be recorded and published on the oceandecade-conference.com website for the documentation of the event. During the roundtables, you as a user will have the opportunity to ask questions in the chat. The moderator as well as the PtJ and the BMBF framework contract agencies "familie redlich AG" "KOMPAKTMEDIEN Agentur für Kommunikation GmbH" can view the questions via the backend. There will be no recording and publication of participants and participant data.

2. Data processing in connection with the registered use of the event website

a) Profile settings

You have the option to store your profile data in the app. To do this, you can enter and change your profile data in the start menu under the "Settings" tile or in the menu below your user name via "edit". Here you can change your associated password. Furthermore, you can enter information about your title, first name, last name, institution/organization, social media channels and tags (main interests). Email address, password and last name are mandatory fields, all other information (first name, main interests, profile picture) is voluntary and can be used to describe you more precisely. You define the visibility of the data for other participants yourself when you register for the first time within the event app. Basically, your data is set to "incognito" in the privacy settings. You can change/delete the data in your profile and adjust the visibility at any time. Email address and password are required for your login. Likewise, your last name is required for identification purposes. This specified data is transferred to SCOOCS OÜ and stored in the content management system, CMS for short. In addition, you have the option to make your e-mail address publicly visible to other users via a selection field and to activate or deactivate the chat function (see b) Chat function). Furthermore, it is possible in your profile settings or your business card on a voluntary basis to upload a profile picture to describe yourself in more detail. To do this, click on the picture with your initials and you will then be asked via a dialog whether you want to take a photo or use an existing one from the photo library. "Take Photo" will take you to your device's camera outside of the app, if you have allowed access to the camera. You can then use the photo by dragging a frame and clicking "Use Photo". The photo library will take you to the device's local gallery, if you explicitly allow the app to access the photo library. Your used image will also be stored in the CMS. You confirm that you own the copyrights by uploading the photo.

b) Chat function and networking tables

Using the chat function or by participating in the networking tables, you can contact other event participants directly via message or video chat and exchange ideas with them. This requires that you enable chat and/or networking in your privacy settings and that the chat partner has enabled chat. For a chat, you can select your desired chat partner in the menu via the "Chat" item by calling up their profile and pressing the "Start chat" icon there. At the networking tables you have the possibility to talk to several other participants about a topic. A chat window will open where you can enter a message and send it by clicking the "Send" button. Your message will be transmitted to your chat partner and saved in the backend as well as on both end devices (sender and recipient). In the chat, the last name or the full name (depending on the information in the participant profile), as well as the profile picture (if set) are displayed to the chat partner. However, you have the option of making your details anonymous for the chat. You can create your own networking tables or join one of the networking tables that are set up with specific themes. There is a chat room where you can post your opinion and impressions of an Inspiring and Engaging Ocean. Please be aware that we check the content regarding Data Protection. Pictures with other persons will therefore be deleted.

c) Q&A

During the events, you as a user have the possibility to submit questions. The moderator as well as the PtJ and the BMBF framework contract agencies "familie redlich AG" and "KOMPAKTMEDIEN Agentur für Kommunikation GmbH" can view the questions and the name of the questioner as well as, if necessary, voluntary information about his/her institution via the backend, and pre-sort them if required.

Before, during and after the event, you as a participant can exchange information in topic-specific chat rooms. You decide yourself whether your name appears in the chat and what personal information you share with other participants during communication in the chats. Observe general netiquette and behavioral guidelines.

d) Feedback through star rating

Users of the event platform can generate feedback via star ratings. Ratings can be made on the detailed view of a program item on the agenda, provided that star rating is activated for this program item in the backend.

The use of the feedback function (star rating) is voluntary. The ratings made are transferred to SCOOCS OÜ and stored in the database. You can change your rating for any agenda item at any time. In order for your rating to be changed and for you to be able to view your set ratings, a randomly generated ID is created when you submit your star rating, which links your ratings to your device. Changes are also transmitted to SCOOCS OÜ and stored in the backend.

e) Receiving messages (push notification)

The event platform offers the option for individual areas to be informed via push notification (note: push technology or server push describes a type of communication in which data is transmitted even though the receiving app is running in the background). You can configure this feature via the settings of your smartphone/tablet and enable/disable the notifications there. The delivery of messages requires the storage of a push token of your mobile device at SCOOCS OÜ.

f) Participants

Via the attendee list you can view all attendees who have created a user account on the event website and have enabled their visibility. The participants you find there can be contacted via chat, depending on their settings. If you contact a participant via chat, you can write to the participant within the app or call him/her via video (see b. Chat function).

g) Voting tool

Event voting can be created for individual agenda items to conduct polls. The results of the poll are stored in the event website with the corresponding user ID. In the backend, only the overall result can be viewed, not the individual results (anonymized use). If the results are exported from the backend of the event website, they are output with the associated user ID. An export of the individual results is not provided.

h) External links

The event website contains links to third-party websites (e.g. project websites, social media icons, websites of institutions involved in the Ocean Decade and service points). When you click on external links, the providers of the website(s) may store and process users' personal data (e.g. personal information, IP address, etc.) in accordance with their policies. The BMBF has no influence, information or access to the data collection and its further use. Responsibility for the processing of personal data on third-party websites lies with the respective publisher of those websites.

i) Innovative Workshops

On 7 July there is offered a Workshop on the platform from 6:30 to 7:30 pm with a limited number of participants. You can register fort hem directly on the platform – first come first served. All the Workshops are meant to be interactive. You can decide if you want to turn on the camera. The workshops won#t be recorded. Results can be summarized and documented in an anynomous way.

3. Inclusion in event mailing list

If you decide to join our event mailing list when registering and have consented to the processing of your last name and e-mail address, we will inform you about future events within the framework of the "First International Ocean Decade Conference". The purpose of requesting your last name is to address you directly in mailings.

The processing of data for this purpose is based on your consent in accordance with Art. 6 Para. 1 lit a) DSGVO. You can revoke your consent at any time by sending an e-mail to office@oceandecade-conference.com or cancelling the newsletter. The lawfulness of the processing based on your consent remains unaffected until receipt of your revocation.

4 How long will your data be stored?

If you have decided to be included in the event distribution list, your data (last name, e-mail address) will be stored indefinitely by the BMBF or the PtJ commissioned for this task, unless you revoke your consent to storage. The lawfulness of the processing based on your consent remains unaffected until we receive your revocation. You can revoke your consent or cancel your newsletter subscription by sending an e-mail to office@oceandecade-conference.com.

5 Documentation

In the context of this event, a comprehensive documentation of individual program points is planned on the website oceandecade-conference.com. For this purpose, the panel discussions and contributions of the speakers will be recorded and published. In addition, playbacks will be published. A recording and publication of participants and participant data will not take place.

6. Provision of data

The provision of your personal data to the above-mentioned recipients is based on your consent for the purpose of participating in the digital event in the context of the full use of all event offerings. Insofar as you do not provide your data (mandatory data), you will not be able to participate in the event.

7. Will your data be transferred to a third country?

When the event platform is operated by "SCOOCS OÜ", use is also made of the German data center of Amazon Web Services (AWS) in Frankfurt. There, the personal data provided by registered users (mandatory and optional/voluntary information) is encrypted by AWS and stored on their servers. SCOOCS is the owner of the encryption keys. AWS does not have access to the keys, either for the transmission of data or data that would be stored on the server.

In addition, according to the AWS Service Terms, the standard data protection clauses issued by the Commission apply.

In its decision of July 16, 2020, Case C-311/18 ("Schrems II"), the European Court of Justice (ECJ) declared the European Commission's adequacy decision on the EU-US Privacy Shield (Privacy Shield Decision 2016/1250) invalid. A level of data protection essentially comparable to European data protection standards does not exist for the USA.

It cannot be ruled out that a company based in the USA may grant government agencies access to the personal data processed. Personal data could therefore be passed on to third parties under certain circumstances. Data subjects' rights may not be enforced.

D. What rights do you have as a data subject?

You have the following rights vis-à-vis the data controller with regard to the personal data concerning you:

  • Right to information, Article 15 DSGVO.
  • Right to rectification, Article 16 DSGVO
  • Right to erasure, Article 17 DSGVO
  • Right to restriction of processing, Article 18 DSGVO
  • Right to object to collection, processing and/or use, Article 21 GDPR
  • Right to data portability, Article 20 DSGVO
  • Insofar as the processing of personal data is based on your consent (Article 6(1) lit a DSGVO), you may revoke this consent for the relevant purpose at any time by sending an email to office@oceandecade-conference.com or deleting the user profile. The lawfulness of the processing based on your consent given remains unaffected until receipt of your revocation.

You can assert the aforementioned rights at bmbf[at]bmbf.bund.de or poststelle[at]bmbf-bund.de-mail.de.

You also have the right to lodge a complaint with the supervisory authority for data protection (Federal Commissioner for Data Protection and Freedom of Information).

You can also contact the BMBF's data protection officer datenschutz[at]bmbf.bund.de with questions and complaints.

 

7. INFORMATION SHEET ON DATA PROTECTION FOR INTERESTED PERSONS

 

in accordance with Article 13 of the General Data Protection Regulation (GDPR)

The following provides information on the processing of your personal data for the contact interests of the Federal Ministry of Education and Research (BMBF).

The protection of your personal data is of particular concern to the Federal Ministry of Education and Research (BMBF). For this reason, we only process personal data to the extent necessary. Which data is required and processed for which purpose and on which basis depends to a large extent on the type of service you are using or on the task for which we need it.

Personal data is any information relating to an identified or identifiable natural person. An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data or an online identifier.

For more information on what data is collected, for what purpose and on what basis, how you can contact the controller and the data protection officer(s) and what rights you have with regard to the processing of personal data, please refer to this privacy statement.

 

Who is responsible for data processing and who is the data protection officer?

Responsible for the processing of personal data is the

Federal Ministry of Education and Research D-53170 Bonn

Phone: +49 (0)228 9957-0

Fax: +49 (0)228 99578-3601

electronic mail: bmbf[at]bmbf.bund.de

DE-Mail: post office[at]bmbf-bund.de-mail.de

If you have specific questions about the protection of your data, please contact the official data protection officer at the BMBF:

Federal Ministry of Education and Research "Data Protection Officer "

D-53170 Bonn

Phone: +49 (0)228/9957-3369

Fax: +49 (0)228/9957-8-3369

electronic mail: datenschutz[at]bmbf.bund.de

The following statement provides an overview of how the BMBF ensures the protection of your data and what type of data is collected on what basis for what purpose.

On behalf of the BMBF, Project Management Jülich (PtJ) is responsible for the implementation of sending out content regarding the United Nations Ocean Decade via e-mail for which personal data are processed.

You can revoke your consent at any time by sending an e-mail to ptj-oceandecade[at]fz-juelich.de. The lawfulness of the processing based on your consent remains unaffected until receipt of your revocation.

  • Regarding Art. 13 par. 1 e) - Recipients of personal data - :

Your personal data will be forwarded to the BMBF employees entrusted with the task as well as to employees of subcontractors with whom order processing agreements have been concluded.

  • Regarding Art. 13 par. 2 a) - Storage period - :

Your personal data (name, surname, e-mail address, institution) will be processed until you revoke your consent or request deletion. You can revoke your consent at any time by sending an e-mail to office@oceandecade-conference.com.

  • Regarding Art. 13 par. 2 f) – automated decision-making / profiling – :

Your data will not be used by the BMBF for automated decision-making or profiling.

  • Regarding Art. 13 par. 2 b), c) and d) - your rights- :

You have the following rights vis-à-vis the controller with regard to the personal data concerning you:

  • Right of access, Art. 15 GDPR
  • Right to rectification, Art. 16 GDPR
  • Right to erasure, Art. 17 GDPR
  • Right to restriction of processing, Art. 18 GDPR
  • Right to object to the collection, processing and/or use, Art. 21 GDPR
  • Right to data portability, Art. 20 GDPR
  • Since the processing of personal data is based on your consent (Art. 6 par. 1 a) GDPR), you can revoke it at any time with good cause. The lawfulness of the processing based on you consent remains unaffected until receipt of your revocation.

You can assert the rights mentioned above by sending an e-mail to bmbf@bmbf-bund.de or poststelle@bmbf-bund.de-mail.de

You can also contact the BMBF's data protection officer with questions and complaints at datenschutz@bmbf.bund.de.

You also have the right to file a complaint with any data protection supervisory authority e.g. Federal Commissioner for Data Protection and Freedom of Information (Graurheindorfer Str. 153, 53117 Bonn; phone: +49(0)228 997799-0; e-mail: poststelle@bfdi.bund.de).